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Library types and functions

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    LOCAL LIBRARY

    The local work in progress library is a temporary holding place on your local machine where you can store data being worked on before submitting into a shared library.

    Data stored here is not visible by others.

    SHARED LIBRARIES

    MODERATED LIBRARIES

    Moderated libraries are visible firm-wide and are designed as quality controlled environments. Any user (Contributor) is permitted to submit content into these libraries ensuring maximum exposure of firm-wide content.

    Before other users can download this content, a moderator (Administrator) must first approve or reject the items from the library. Everyone gets full visibility of firm-wide content, but only approved content is available for download. This workflow reduces duplication of effort by users who might see content which exists but has not yet been approved and can then request that it in moderated. It also reduces the time spent by moderators 'assessing' content by focusing their efforts on content which is in demand

    PROJECT LIBRARIES

    Who can create project libraries?
    Administrators can setup project libraries. Contributors can add existing project libraries to their interface which have been created by Administrators.

    Project libraries (or private libraries) are designed for team use at a project level. Only those invited to share a project library will see it visible in the tree view in Content Studio.

    Any user (contributor) can submit content into these libraries. Upon submission, the content is automatically approved for use. It is accepted that content already in use on the project is 'Live' and does not require approval at a project level.

    A layer of quality control does exist. All submitted content cannot be modified unless an Administrator first rejects and assigns it to another user.

    Administrators can invite other users to share a Project library by right clicking over the newly created library name in the tree view and choosing 'Share this library with others'.

    REFERENCE LIBRARIES

    Who can create reference libraries?
    Administrators only.

    Reference libraries (or read only libraries) are designed for storing read-only content by restricting permission to submit content (locked down).

    Reference libraries are visible firm-wide but users can only 'take' not contribute from these libraries. These libraries are designed for data such as the Autodesk out of the box content, or collaborative 'received' content. Examples of collaborative received content are discussed below:

    Where data is replicated from one server to another, it is not possible to have live editing of files due to the risk of two people editing the same file at the same time. A more robust way of sharing data in this manner is to use collaborative received information.

    A simple example is discussed here using Dropbox as a simple data sharing solution..

    1. Company A creates content in a project library called 'Arch-Library' which is stored in a shared folder in Dropbox.
    2. Company A has shared this Dropbox folder with Company B who also need to use this data.
    3. Company B need to 'take' from this library but do not intend to modify the content. In their Content Studio account, they add the folder stored in Dropbox as a 'Reference' library.
    4. Company A can continually update content in their Project library and Company B will continually receive 'pushed' data meaning they are always using the latest information supplied.
    5. Depending on the collaboration requirements, this process can also be reciprocal. Company B can create a 'Project' library and share their managed content with Company A in the same manner.

     

     

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